What Real Estate Virtual Assistants Do
A real estate VA is a remote support specialist trained on the workflows of brokerages, teams, and solo agents. They handle MLS data entry, listing management, transaction coordination, lead follow-up, ISA cold calling, CRM hygiene (Follow Up Boss, kvCORE, Lofty, BoomTown), social media posting, and tenant or buyer communications. Think of them as the operational layer that lets agents stay in front of clients instead of inside spreadsheets.
Best Real Estate Virtual Assistant Companies
Pearl Talent
Pearl recruits VAs from Latin America and the Philippines and places them as full-time hires with US companies. Strong on technical screening and English fluency. Pricing skews higher than agency VAs ($2,500 to $4,500 per month) but you get someone closer to a full employee than a shared resource. Good fit if you want a VA who'll grow with the team.
MyOutDesk
The biggest name in the real estate VA space. Philippines-based, focused entirely on real estate. Strong training program, mature operations, deep integrations with the major real estate CRMs. Downsides: 12-hour time zone gap from EST, and pricing has crept up to $2,000+ per month. Best for high-volume teams that don't need real-time overlap.
Virtudesk
Another Philippines-based VA company with a heavy real estate focus. Specializes in ISAs, transaction coordinators, and admin VAs. Pricing starts around $11 per hour. Reasonable training but quality varies by VA. Strong fit for teams that want a defined scope and don't mind some onboarding lift.
South
South recruits real estate VAs from Latin America and places them as full-time hires. Time zones overlap fully with US business hours, which matters for live MLS work, showing coordination, and ISA calls. Average placement cost runs $1,500 to $3,000 per month all-in, with no recruiting fee. Vetting includes English fluency, real estate software experience (Follow Up Boss, kvCORE, DocuSign, Dotloop), and a paid trial week. Better fit for brokerages and teams that want timezone overlap and longer retention than the Philippines model typically delivers.
Summit VA Solutions
Smaller boutique focused on real estate. Philippines-based. Strong reputation for transaction coordination and admin support. Pricing in the $9 to $14 per hour range. Lower volume than MyOutDesk but more hands-on onboarding. Good fit for solo agents and small teams who want personal attention.
Transactly
Not a traditional VA company. Transactly offers transaction coordination as a service, US-based, charging per transaction (typically $300 to $500 per closed deal). If you only need TC support and not broader admin help, Transactly is faster to spin up and you don't manage a person.
REVA Global
Real estate VA company with a focus on investor-side work (wholesalers, fix-and-flip, BRRRR operators). Trained VAs in skip tracing, cold calling, lead management, and KPI reporting for investor workflows. Pricing around $10 per hour. Best for real estate investors, not retail brokerages.
Persona Talent
Premium full-time VA placement firm. Recruits from LatAm and other regions. Heavy vetting, top 1% pitch, pricing reflects it ($3,000 to $5,000+ per month). Geared toward executives, founders, and operators who want a near-EA-grade hire rather than a task-based VA. Good fit when budget isn't the constraint and quality bar is high.
How to Choose a Real Estate Virtual Assistant Company
Pick based on five criteria: time zone overlap (critical for ISA and live coordination work, less critical for after-hours admin), specialization (investor vs retail vs property management), pricing model (hourly agency rate vs monthly full-time placement), vetting depth (do they actually test real estate software fluency or just English?), and retention track record (ask for average tenure; under 12 months is a yellow flag). For high-volume back-office work where time zone doesn't matter, a Philippines provider like MyOutDesk is hard to beat on price. For roles where the VA is on the phone with US clients or working live in your CRM, LatAm providers like South or Pearl tend to win on overlap and retention.
Related Resources
- Best Virtual Assistant Companies
- Hiring a Virtual Assistant in Latin America
- Why Hire a Virtual Assistant from LatAm
- The Ultimate Guide to Virtual Assistant Costs
- Real Estate Virtual Assistant Role
- Best Real Estate Software Development Companies
Conclusion
Match the provider to the job. Cold-calling investor leads at 8am EST is a different role than after-hours MLS data entry, and they call for different staffing models. Get clear on the scope, the time zone needs, and the budget before you start interviewing. Then talk to two or three companies, ask for references, and pay close attention to how they describe their vetting. Vague answers there usually mean vague results later.
