South helps growing companies find, hire, and pay top Latin American talent. Build high-performing teams in 21 days or less.
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When you hire a transaction coordinator, you get the person who shepherds a real estate deal from accepted offer to closing without a single deadline slipping through the cracks. South places full-time, pre-vetted transaction coordinators from Latin America who work in your US time zone, cost about 56% less than a US hire, and start in roughly two to four weeks. You get a dedicated TC managing your contract-to-close pipeline, not a part-time freelancer juggling a dozen other agents.
A transaction coordinator is a real estate professional who manages the administrative and compliance side of a deal from contract to close. They track deadlines, collect signatures and disclosures, coordinate with lenders, title, and escrow, keep every party informed, and make sure nothing falls through the cracks between an accepted offer and a funded closing.
The role exists because closing a real estate transaction is a logistics problem disguised as a paperwork problem. Between an accepted offer and the keys changing hands, there are inspection deadlines, financing contingencies, appraisal timelines, disclosure requirements, title work, and a closing date that everyone is racing toward. Each of those has its own deadline, and missing one can kill the deal or expose the brokerage to liability. The transaction coordinator owns that timeline. They build a checklist for every contract, chase down the documents and signatures, confirm that lenders and title companies are on schedule, and keep the agent, the clients, and the other side's agent informed at each step.
This is fundamentally a job about reliability and communication under deadline pressure. A good TC is the reason an agent can stay focused on selling instead of drowning in document management. They live in tools like Dotloop, SkySlope, DocuSign, and the local MLS, and they understand the contract well enough to know which dates trigger which obligations. In many brokerages the TC also handles compliance review, making sure every file is complete and audit-ready before it closes, which protects the broker's license. The role overlaps with a real estate virtual assistant but is more specialized: a TC is specifically the contract-to-close expert, not a general administrative helper.
The volume math is what makes the role valuable. A productive agent or small team can have ten, twenty, or more transactions in motion at once, each with its own moving deadlines. No human selling full time can also track all of that reliably. A dedicated transaction coordinator can comfortably manage a substantial pipeline, freeing the agent to do the work only they can do, which is winning and serving clients. Companies and teams in residential and commercial real estate, title and escrow, and property management all rely on TCs to keep deals moving and files clean. The best ones become the operational backbone of a growing real estate business.
The clearest trigger is that you are spending your selling hours on paperwork. When an agent or team is closing enough deals that managing deadlines, disclosures, and vendor coordination eats into the time they should spend prospecting and serving clients, a transaction coordinator pays for itself immediately. The simple math is that an agent's time is worth far more spent on a listing appointment than on chasing a signature, and a TC frees that time at a fraction of the cost. The first time a TC catches a financing deadline that was about to slip, the hire has justified itself.
The second trigger is volume and risk. As your transaction count grows, the odds that something falls through the cracks rise sharply, and the consequences are real: a blown contingency, an incomplete file, a frustrated client, or a compliance issue that puts the broker's license at risk. A dedicated TC brings a repeatable process and a single owner for the timeline, which both protects the deals and protects the brokerage.
The third trigger is growth. A team scaling from a few transactions a month to a steady pipeline needs operational backbone before it needs more agents. A transaction coordinator is often the highest-leverage operations hire a growing real estate business can make, the same way a logistics coordinator is the backbone of a growing operations team.
Who should not hire yet: a brand-new agent doing a handful of deals a year who can comfortably manage their own files and is still learning the process themselves. If your volume is low and your time is not yet constrained by transaction admin, a full-time TC will be underused. The honest test is whether paperwork and deadline management are pulling you away from selling. If they are, hire. If you are still ramping, wait until your pipeline justifies it.
Evaluate transaction coordinators on the two things the job actually lives or dies on: organization and communication under deadline pressure. The work is not intellectually difficult, but it is unforgiving, because every transaction has hard deadlines and many parties, and one missed date can cost a deal. You want someone who is almost compulsively organized, who builds and follows a checklist for every file, and who never lets a deadline arrive as a surprise. The best way to test it is a scenario: hand them a contract with a few key dates and ask them to walk you through the timeline they would build and how they would track it.
Watch how they communicate, because a TC is constantly coordinating people who are not their employees: lenders, title officers, clients, and other agents. A strong candidate is proactive, clear, and calm, and they know how to chase a slow party firmly without burning the relationship. Listen for whether they think ahead, anticipating the document that will be needed next week, or whether they only react once something is overdue. The ability to say "here is the deadline I would worry about and here is how I would protect it" is a green flag.
Green flags: they describe a clear system for tracking deadlines, they have managed many files at once without losing one, they communicate proactively, and they understand the contract well enough to know which dates matter. Familiarity with your specific TC software and state contracts is a strong plus. Calm under pressure is essential, since closing weeks are intense.
Red flags: someone who is vague about how they track deadlines, who has only handled a few files at a time, who waits for problems instead of preventing them, or who cannot communicate clearly in writing, which is most of the job. Be wary of candidates who treat the role as generic admin work rather than a specialized real estate process, since the contract knowledge genuinely matters.
Use these to test organization, communication, and real estate process knowledge:
A US-based transaction coordinator typically costs around $4,500 per month in salary, often more once you add benefits, payroll taxes, and recruiting costs, and experienced TCs in high-volume markets command more. Through South, a comparably skilled transaction coordinator from Latin America runs closer to $2,000 per month, a savings of roughly 56%.
The difference reflects geography, not capability. Latin America has a large pool of detail-oriented administrative and operations professionals, many of whom have supported US real estate teams, title companies, and property managers and know the contract-to-close process well. They earn strong local wages that still translate into major savings for a US brokerage or team. Because a transaction coordinator frees up an agent's highest-value selling time and protects deals from falling apart, the return is immediate: the savings on the role itself are real, and the upside in closed deals and avoided liability is larger still.
This role depends on real-time coordination with US-based parties, which makes time zone overlap essential. A transaction coordinator is constantly on the phone and email with lenders, title officers, escrow, clients, and agents, all of whom operate on US business hours. A TC in Mexico City, Bogota, or Sao Paulo works your hours, answers a title officer's question this afternoon, and chases a signature before the end of the business day. The far-offshore arrangements that put a coordinator twelve time zones away simply do not work for a role that lives on same-day responsiveness.
The talent depth is real. Latin America has a strong base of bilingual administrative and operations professionals, many with direct experience supporting US real estate businesses through services and remote roles. English fluency is high among the professionals South places, which matters enormously in a role built on clear, constant communication with American clients and vendors.
Retention matters here because process knowledge and relationships compound. A transaction coordinator gets more valuable the longer they work with your brokerage, your preferred vendors, your state's contracts, and your team's way of doing things. A full-time, dedicated TC who is well compensated locally tends to stay, so that knowledge and those vendor relationships accrue rather than resetting with each new hire or freelancer. South places coordinators for long-term, full-time roles for exactly this reason, the same logic that makes LatAm strong for a property manager or a leasing consultant.
South recruits, vets, and places full-time transaction coordinators from across Latin America so you get a dedicated contract-to-close expert on your team, not a freelancer splitting attention across a dozen agents. Every candidate is screened for what the role actually requires: real estate transaction knowledge, fluency in TC platforms like Dotloop and SkySlope, relentless organization, calm communication under deadline pressure, and fluent professional English. We test the reliability and process discipline that separate a TC who closes deals cleanly from one who lets deadlines slip.
The process is fast. Most roles are filled in about two to four weeks, versus the one to two months a domestic TC search typically takes. There are no large upfront fees, and the pricing model is straightforward, so you get an excellent coordinator at a fraction of US cost rather than a recruiting markup. You own the relationship. Your transaction coordinator works on your team, in your time zone, inside your systems and your process, reporting to you. South handles sourcing and vetting and supports the placement, but the coordinator is yours.
If your selling hours are disappearing into paperwork or your growing pipeline is starting to outrun your ability to track it, a transaction coordinator is the highest-leverage hire you can make, and hiring from Latin America makes it affordable. Book a call with South and we will place a vetted transaction coordinator on your team in weeks.
A transaction coordinator through South typically runs around $2,000 per month for full-time, dedicated work, compared to roughly $4,500 per month for a comparable US hire. That is about 56% in savings, with no large upfront recruiting fees. Because a TC frees an agent's highest-value selling time and protects deals from falling apart, the return on the lower cost is immediate.
Yes. South places transaction coordinators from countries like Mexico, Colombia, Brazil, and Argentina whose business hours overlap with US time zones. This is essential for the role, since coordinating lenders, title, escrow, and clients all happens live during US business hours.
Yes. South screens for hands-on experience with the US contract-to-close process and platforms like Dotloop, SkySlope, and DocuSign, and can match for familiarity with your specific state's contracts and disclosure requirements. We prioritize candidates who have supported US real estate teams directly.
Most South placements happen in about two to four weeks, compared to the one to two months a domestic search commonly takes. South maintains a vetted pipeline of LatAm real estate operations talent, so you move straight to interviewing strong, pre-screened candidates.
A strong full-time transaction coordinator can typically manage a substantial active pipeline, often dozens of transactions at once, depending on complexity and your processes. South screens for capacity and a proven tracking system, so you can scale the coordinator's load as your volume grows.
Full-time and dedicated. South does not place gig or freelance workers. Your transaction coordinator is a long-term member of your team, which matters because their value grows with deep knowledge of your brokerage, your vendors, your state's contracts, and your way of working.
The region has the perfect mix of everything you want in remote employees: English skills, shared time zones, hard-working, and depth of talent. They are already accustomed to working remotely for top US startups and Fortune 500 companies.
Absolutely! The US and Latin America have basically the same time zones. No Latin American city is more than two hours ahead of EST.
Every hire is sourced based on your exact needs. They will arrive ready to support your business right away. They can do basically any tasks done remotely, but we recommend starting them as support so your team has more bandwidth for high-value strategic tasks.
All types of roles - customer service, executive assistant, sales, accounting, email marketing, lead generation, content writers, operations, social media marketing, and more!
You can pay directly through us (most popular) or we can connect you with one of our payroll partners.
You don't have to deal with any American labor laws / taxes when hiring full-time remote contractors. They aren't US-based, so no visas or sponsorships to deal with either.
We recommend market pay which varies for each role. See our salary guide and success stories for some ideas.
Then, we have two different models:
Staffing (most popular) - We charge a small monthly fee for each employee's monthly salary to make the process hassle-free. The fee covers sourcing, recruiting, admin, payroll, compliance, ongoing support, and a free replacement if necessary at any point. There are no cancellation fees or minimum commitments. You only pay if you make a hire.
Headhunting - A one-time simple fee once we've found the perfect candidate. This comes with a 120-day replacement guarantee.
For both options, you only pay something if we find you someone great that you want to hire.
Yes, we only recruit for full-time and we strongly recommend full-time hiring if you can. Stability (full-time & long-term) is highly sought after abroad. The top caliber candidates are only looking for full-time work.
You're also going to spend time training and getting them up to speed on your processes. It would be a waste to do that over and over again with new people all the time.
We recommend training new hires on one thing at a time.
For example, once they get up to speed on lead generation, you can add the next role writing blog posts or whatever you'd like. You can definitely overlap roles until you have enough work for multiple people.
The cost of living is much less in Latin American countries. Many of our employees are able to own homes, raise families, provide for their parents, and have in-home help of their own with their salaries.
If you aren't happy with your hire in the first 120 days, we will work with you to conduct a second round of search for the same role for free.
Just email us at Hello@HireInSouth.com and we will get back to you with an answer as soon as possible.
